Invoices Reference
Invoices Reference
Aims to simplify the "references" fields on the invoices.
We observed difficulties for the users to file the references (name, origin, free reference) and above all, to understand which field will be copied in the reference field of the move and move lines.
The approach here is to state simple rules with one concern: consistency. The reference of the move lines must be the number of the document at their very origin (number of a sales order, of an external document like a supplier invoice, ...). The goal is for the accountant to be able to trace to the source document from a ledger). The description of a line should always be... well, a description. Not a number or a cryptic reference.
It particularly fits with other modules of the bank-statement-reconcile series as account_advanced_reconcile_transaction_ref.
Fields
Enumerating the information we need in an invoice, we find that the mandatory fields are:
- Invoice Number
- Description
- Internal Reference ("our reference")
- External Reference ("customer or supplier reference")
- Optionally, a technical transaction reference (credit card payment gateways, SEPA, ...)
Now, on the move lines:
- Name
- Reference
- Optionally, a technical transaction reference (added by the module base_transaction_id)
Let's see how the information will be organized with this module.
Customers Invoices / Refunds
Information Invoice field Instead of (in base modules) Invoice number Invoice number Invoice number Description Name -- Internal Ref Origin Origin External Ref Reference Name
Information propagated to the move lines:
Move line field Invoice field Description Name Reference Origin, or Invoice number if empty
Supplier Invoices / Refunds
Supplier invoices have an additional field supplier_invoice_number that we consider as redundant with the reference field. This field is kept and even set as mandatory, while the reference field is hidden.
Information Invoice field Instead of (in base modules) Invoice number Invoice number Invoice number Description Name -- Internal Ref Origin Origin External Ref Supplier number Supplier number
The reference field is hidden when the reference type is "free reference", because it is already filed in the Supplier invoice number.
Information propagated to the move lines:
Move line field Invoice field Description Name Reference Supplier number, or Invoice number if empty
Once the user has seen at least one product this snippet will be visible.