Accounting with Operating Units
Introduces Operating Unit fields in invoices and Accounting Entries with clearing account
Accounting with Operating Units
This module allows a company to manage the accounting based on Operating Units (OU's).
- The financial reports (Trial Balance, P&L, Balance Sheet), allow to report the balances of one or more OU's.
- If a company wishes to report Balance Sheet and P&L accounts based on OU's, they should indicate at company level that the OU's are self-balanced, and the corresponding Inter-Operating Unit clearing account. The Chart of Accounts will always be balanced, for each Operating Unit.
- A company considering Operating Unit as applicable to report only profits and losses will not need to set the OU's as self-balanced.
- The self-balancing of Operating Unit is ensured at the time of posting a journal entry. In case that the journal involves posting of items in separate Operating Units, new journal items will be created, using the Inter-Operating Unit clearing account, to ensure that each OU is going to be self-balanced for that journal entry.
- Adds the Operating Unit (OU) to the invoice. A user can choose what OU to create the invoice for.
- Adds the Operating Unit (OU) to payments and payment methods. The operating unit of a payment will be that of the payment method choosen.
- Implements security rules at OU level to invoices, payments and journal items.
No specific installation requirements.
If your company is required to generate a balanced balance sheet by Operating Unit you can specify at company level that Operating Units should be self-balanced, and then indicate a self-balancing clearing account.
Create an account "Inter-OU Clearing". It is a balance sheet account.
Go to Settings / Companies / Configuration and Set the "Operating Units are self-balanced" checkbox.
Then set the "Inter-OU Clearing" account in "Inter-Operating Unit clearing account" field.
Go to Accounting / Configuration / Accounting / Journals and define, for each Payment Method (journals of type cash or bank), the Operating Unit that will be used in payments.
Add the Operating Unit to invoices.
Report invoices by Operating Unit in Accounting / Reporting Business Intelligence / Invoices
Add the Default Operating Unit to account move. Then all move lines will by default adopt this Operating Unit.
Add Operating Units to the move lines.
If they differ across lines of the same move, and the OU's are self-balanced, then additional move lines will be created so as to make the move self-balanced from OU perspective.
In the menu Accounting / Reporting / PDF Reports, you can indicate the Operating Units to report on, for the Trial Balance, Balance Sheet, Profit and Loss, and Financial Reports.
Known issues / Roadmap
- The General Ledger, Aged Partner Balance reports do not support the filter by Operating Unit. Basically due to lack of proper hooks in the standard methods used by these reports, to introduce the ability to filter by Operating Unit.
Bugs are tracked on GitHub Issues. In case of trouble, please check there if your issue has already been reported. If you spotted it first, help us smashing it by providing a detailed and welcomed feedback.
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