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solution for audit compliant storage of documents for dematerialized document

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Re: solution for audit compliant storage of documents for dematerialized document

by
InitOS GmbH, Frederik Kramer
- 05/10/2022 15:32:26

Hi Alex,

having dealt with that very requirement quite often and from a different angle, i would agree and say "no". However, there is more than one law that is relevant here (at least in the German case). Thinks that i am immediately aware of (but that may or may not apply to specific companies) are (but certainy not limited to).

- GoBD, HGB

- KassenSichV

- ProduktHaftG

- KontraG

- Basel3

- Kritis

- IDW

in U.S. additionally

- SOX

The most important requirement ist the digitally immutable "original" at the time of creation. So this is something that would require (in Europe and according to the most contemporary law) and eIDAS conform signature. I heard people wispering that this will probably be part of Odoo v16 EE (but lets see).

But even if you have eIDAS there is much more requirements to be fulfilled than only this. Maybe we can have a small discussion on that in Liege next week. As i said i am very much intersted in the topic as well and its gonna be more and more important

Best Frederik

Am 05.10.22 um 15:11 schrieb Alexandre Fayolle:
Hello,

A customer of mine is asking if the storage of Documents is compliant 
with the various audit requirements (inalterability, etc). I don't think 
the standard (even in EE) can take care of this. But maybe I'm wrong.

I see requirements such as

"""
technical procedures, such as electronic signatures, must be used to 
ensure the integrity of the recorded information. The time at which the 
information was recorded must be verifiable without any possibility of 
falsification (e.g. by time stamping). Information such as protocols, 
log files, etc. must also be retained.
"""

Has anyone implemented something similar and would be willing to share 
experience?


-- 
Alexandre Fayolle
Senior Software Engineer
Tel : +33 4 58 48 20 30

Camptocamp France SAS
18 rue du Lac Saint André
73 370 Le Bourget-du-Lac
France

http://www.camptocamp.com

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-- 
Dr.-Ing. Frederik Kramer
Geschäftsführer

initOS GmbH
Innungsstraße 7
21244 Buchholz i.d.N.

Phone:  +49 4181 13503-12
Fax:    +49 4181 13503-10
Mobil:  +49 179 3901819

Email: frederik.kramer@initos.com
Web:   www.initos.com

Geschäftsführung:
Dr.-Ing. Frederik Kramer & Dipl.-Ing. (FH) Torsten Francke

Sitz der Gesellschaft: Buchholz i.d.N.
Amtsgericht Tostedt, HRB 205226
Steuer-Nr: 15/200/53247
USt-IdNr.: DE815580155

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