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Re: Live Meetings for Delegates and Board election

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Re: Live Meetings for Delegates and Board election

by
Odoo Community Association (OCA), Virginie Dewulf
- 14/10/2024 13:11:36
Hello everyone,

Thanks for your feedback on this email. I intended it towards the Board only but Odoo forwarded it to the Contributors mailing list (seems that forwarding an email sent to the Contributors mailing list to the Board mailing list is actually sending it to the Contributors mailing list, this is reproductible ^^).

Anyway, Board Members were positive, as several of you, so we'll confirm this!

In the meantime new candidates for other regions of the world answered to the survey. That's why we'll change the timing to 12am UTC on 23th October.
image.png
This means:
* Central Europe Time: 2pm
* Argentina: 9am
* Canada (Montreal): 8am
* Japan: 21pm
* New Zealand: 1am (that's the worst timing here)

The practical information will be shared with the Candidates and the Delegates in the next days.

Have a nice day,
Virginie Dewulf
Executive Director
+32 477 64 17 20


Le mer. 9 oct. 2024 à 16:22, Yoshi Tashiro <notifications@odoo-community.org> a écrit :
> 23th of October, 11am CET: online session for the Delegates.

Perfect timing for me. Thanks, Virginie! :)
-- 
Yoshi Tashiro
Quartile


On Wed, Oct 9, 2024 at 7:02 PM Virginie Dewulf <virginie@odoo-community.org> wrote:
Hello,

Several members discussed with me the idea to get a more lively election this year: the candidates as Delegates (and then as Board Members) could join a live meeting where they share their vision for the OCA and why they want to become Delegates/Board Members.

The voting members are invited to participate and we can therefore organize the real voting process in parallel.

Proposition:
  • 30th Sept - 18th October - Week 1,2 and 3:
    • OCA current paid members of 2024 invited to apply for their candidacy to become an OCA Delegate (opens at OCA Days 2024)

  • 21st October  - 1 November - Week 4 & 5:
    • 23th of October, 11am CET: online session for the Delegates. 1 hour together, I can facilitate the meeting and let the Candidates propose their candidacy (we already have 9 candidates).
    • Active OCA Delegates vote for 10 new OCA Delegates

  • 4th November - 15th November - Week 6 & 7:
    • Announce Delegates by email
    • OCA Delegates announce their candidacy to become an OCA Board Member or Financial Auditor (for the FA the applicant does not need to be a Delegate) on the Delegate mailing list

  • 18th November - 29th November - Week 8 & 9:
    • OCA Delegates vote for board members, auditors, financial statements
    • 20th of November, 11am CET: online session for the Delegates. 1 hour together, I can facilitate the meeting. The Board candidates explain why they want to become Board Members. We also open the questions for the other topics to vote (financial statements).

  • 2nd December - Week 10
    • 2025 board announced

We can make this in the BigBlueButton instance and record it, then share with the Delegates who coudn't attend.

Regarding the timing, 11am CET sounds good because the vast majority of the current Delegates are in Europe, some in NZ/Brazil/Argentina. In the new candidates they are all from Europe except Yoshi. The timing works for Japan as well.

Let me know so that we can organize and inform the members accordingly.

Virginie Dewulf
Executive Director
+32 477 64 17 20


---------- Forwarded message ---------
De : Rebecca Gellatly <rebecca@odoo-community.org>
Date: dim. 29 sept. 2024 à 11:47
Subject: OCA Annual General Assembly - starts this week
To: Contributors <contributors@odoo-community.org>


Hello OCA Contributors,

I'm just letting you know that our Annual General Assembly process will begin tomorrow.
If you are a current paid member of the OCA you can apply to become a delegate.

The Delegate Assembly is the Association’s supreme authority. Each Delegate member is entitled to one vote at the Delegate Assembly. Decisions of the Delegate Assembly are taken by a majority vote of the Delegate members present and voting. For further details, please read the Bylaws.

  • 30th Sept - 18th October - Week 1,2 and 3:
    • OCA current paid members of 2024 invited to apply for their candidacy to become an OCA Delegate (opens at OCA Days 2024)
  • 21st October  - 1 November - Week 4 & 5:
    • Active OCA Delegates vote for 10 new OCA Delegates
  • 4th November - 15th November - Week 6 & 7:
    • Announce Delegates by email
    • OCA Delegates announce their candidacy to become an OCA Board Member or Financial Auditor (for the FA the applicant does not need to be a Delegate) on the Delegate mailing list
  • 18th November - 29th November - Week 8 & 9:
    • OCA Delegates vote for board members, auditors, financial statements
  • 2nd December - Week 10
    • 2025 board announced

If you have any questions, please get in touch. If you are a current member, look out for the mail tomorrow with all the details on how to apply to become a delegate.
If you would like to become a member to apply as a delegate you can do so here.

Warm regards,
Rebecca

--
Rebecca Gellatly
General Secretary
Odoo Community Association

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