Document Management System mailing list archives

Dear Frederik,

Sounds very interesting ! Indeed is the lack of a good knowledge management a big disadvantage for Odoo.

So I’m surely interested in your work.

We have stopped our development on Owncloud, because it’s limitation and moved to Alfresco. There are also more people in the Odoo community working on Alfresco. I think, maybe for SME, most of the functionality needed, could be build in Odoo itself, without connection to 3-partie software. The Odoo document store is not that bad. And search algoritmes, file handling, protocol handling ( CIFS, WEBDAV, FTP,… ) is probably not that hard to build in when you have the knowledge -). There are standard libraries for most thing that could be a good start. Very important in knowledge management is security and user management / rights, and it is much easier to have that in 1 place. And it would be a good start to enhance the power of Odoo here… ( encryption, different admin roles for developing and data ( you don’t want even your developer to see delicate accounting / HR data ), … ). But a connection with a specialist system is OK to of course. Important to me is that the integration is completely invisible for the user :

                - When you want to upload files, in Odoo the Alfresco client opens with the right target map opened. So you have all upload power of Alfresco ( Owncloud ).

                - When you want to view a file in Odoo, the file is opened in or the Alfresco client or as a link via Webdav, so you can edit the file on your windows computer directly.

                - Properties / rights / encryption is synchronized.

When SME users must be concerned about the system in the backend or must do the storage 2x or the storage structure differs in the different systems, after 2 months you have a complete mess and no one is using the system any more. The knowledge management must be very simple to use. Extra work is, surely in modern business where there is no time left, to be avoided.

I try to find the time to look to the documents in the link provided.

Much success with your great initiative !

Van Hirtum Johan     

Hello out there dear Odooers, 

as some of you might have heard during the Odoo Enterprise in 2016

initOS together with the University of Leipzig and the company AgriCon

has been funded by the German Ministry of Education and Research to

develop a knowledge management system for SME. No surprise initOS is

going to use Odoo for that purpose ;-). 

Since the beginning of the year we are pretty much done with the

founding qualitativ research. We know by now that what is / has been

developed under the umbrella of knowledge management app in the current

OCA repository (as well as all market relevant tools for SME-based KM)

is quite limited to document management (and wiki functions for the

poprietary tools). 

However, knowledge management is way more than this:

1.) Knowledge resides explicitly in various expressions (e.g.

documents, models (e.g. bpmn processes), architectural blueprints,

presentations, wikis, ticket systems, e-mail, chat and voice

protocolls, videos) and as parts of the business entities in ERP

systems (models in Odoo's nomenclature).

2.) To a large extend knowledge still and will continue to reside in

the brains of the employees (who knows what in which context) -> also

known as tacit knowledge

3.) Knowledge is usually context specific (i.e. knowlegde in action =

information).

4.) For SME in todays global and dynamic markets in becomes more and

more relevant to have access to all "silos" of relevant explicit

knowledge and being able to link them to their business processes.

5.) Last but not least SME need a management method that allows owners

as well as knowledge workers to set targets, measure achievements and

earn reputation in the knowledge management (i.e. identifying, sharing,

storing, using, improving, combining) "game"

Having that high level goals in mind we are now searching for the right

place to put our work initiative that will contain a gradually growing

number of code pieces that will be trying to solve some of the

aforementioned requirements.  

Whereas i personally feel the OCA knowledge repository might be an

appropriate place for it, i am not sure at what point it makes sense to

start pushing our research artifacts to the community and whether it

makes really sense to put under the existing OCA knowledge repository

or start a new repository "knowledge management system" with that

special focus.

Hence, i kindly ask especially the historic contributors and Odooers

with interest in knowledge management to share their thoughts and

ideas. While the research has a focus on applicability for single

demonstrative cases (Agricon in our case) the whole MACKMA team would

love to take also your ideas into account (i.e. on our product backlog)

in order make as much as we can out of our public funding.

We would also love to join forces with customer projects that have

special requirements with regard to KM in order not to develop the

wheel twice. 

For those particularly interested in the research let me kindly point

out the list of research publications two of which have been presented

at highly ranked international research conferences in the USA last and

beginning of this year (if somebody is interested in reading it and has

now access to the AMCIS paper, just let me know, the HICSS one is open

access)

http://www.mackma-project.eu/publikationen/

I would really appreciate to get as much as possible feedback / advices

on the matter. As soon as we have the first presentable piece of work

ready i would be eager to share a presentation as well our backlog with

interested people from the community. Just to inform you

For know we started to work on

a) an implementation of our "knowlede artifact" concept that will stand

as a meta model extension for each piece of explicit knowlegde (inside

and external to Odoo)

b) a connector that allows us to prototypically connect OwnCloud and

Odoo using a)

c) research of a message broker to built an abstraction layer between

Odoo and external knowledge systems (e.g. DocuWiki, OwnCloud, Redmine)

Looking forward to receiving feedback, ideas and the like

Frederik

-- 

Dr.-Ing. Frederik Kramer

Geschäftsführer

initOS GmbH

An der Eisenbahn 1

21224 Rosengarten

Phone:  +49 4105 56156-12

Fax:    +49 4105 56156-10

Mobil:  +49 179 3901819

Email: frederik.kramer@initos.com

Web:   www.initos.com

Geschäftsführung:

Dr.-Ing. Frederik Kramer & Dipl.-Ing. (FH) Torsten Francke

Sitz der Gesellschaft: Rosengarten – Klecken

Amtsgericht Tostedt, HRB 205226

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